Nearly time to submit that assignment? You’re probably sick of looking at it but don’t let basic errors and typos affect your grade. Proofreading is the final stage of the editing process which focuses on surface errors such as mistakes in spelling, grammar, citation and punctuation. Take time to do a last minute proofread to look for those all-important details. Here are our top tips for proofreading.
Use Tools on Word
As a starting point use the tools available to you such as the Editor (hit F7) in Word which checks spelling, grammar and style. Set your Proofing Language to Australian English (AU) by finding ‘Language’ in the Review menu and selecting the required language. This will underline any words that are not spelled correctly so that you can correct them if necessary. Just remember that some terminology may not come up in a spellcheck so it’s always best to confirm you have it right.
Print a Copy
No doubt you’ve already spent weeks staring at a computer screen so your eyes need a break. It can really help to print your essay out and make changes with a different colour on the hard copy. Changing the format of your writing will help you to pick up all those little errors that you didn’t notice when your were writing and editing.
It sounds simple but reading your writing out loud can help you to identify grammatical errors as well as content that is incorrect or confusing. If you notice any particularly long sentences, think about where they could be split to make your points clearer. Complex sentences may sound impressive, but they often leave the reader wondering what your main point is.
Check your Citations
Always refer to your task instructions and QUT cite|write for accurate citing and referencing information. Check each citation as you go and make sure it follows the examples given exactly. Don’t forget to check the placement of the parentheses, commas and full stops.
Take Micro Breaks!
Writing is hard work so it’s important to take regular breaks throughout the process. Plan to have five-minute breaks every half hour to allow your brain to work at its best. If possible, go outside and get some fresh air to avoid feeling sleepy. Also, make sure you stay hydrated with plenty of water to help you work at your best!
Proofreading can be tedious but it’s worth investing time into ensuring your writing is error-free and meets the assessment task requirements.